KAZI : ADMINSTRATIVE ASSISTANT BELGIAN TECHNICAL COOPERATION

 Deadline: Jul 31,
Position Description
The Administrative Assistant (AA) will provide administrative and secretarial support to the Project Management Unit (PIU) of the Enhancement of Procurement Capacity of Local Government Authorities Project based in Dar es Salaam. The AA will work under the responsibility of the Project Coordinator and Co-Project Coordinator.
Administratively the AA will report to the Co Project Coordinator.
Tasks:
Office Administration as per approved Project Implementation Manual
Manage the day-to-day operations of the PIU office including office tidiness and cleanliness
Operate and ensure functionality of telephone, fax and photocopying equipment
Attend project visitors and front office inquiries as first point of contact
Ensure proper utilization, maintenance and repair of vehicles including supervision of drivers provide secretarial services and handling of office correspondence
Maintain the PIU mail & record management system
Assist to organization of workshops and meetings
Maintain petty cash float
Responsible for small office items procurement management and project logistics
Profile:
The ideal candidate will be a Tanzanian national with the following qualifications, skills and experience:
First degree from a recognized university or a good diploma in an appropriate subject (administration, secretarial studies, record management)
5 years working experience in similar jobs of which at least 2 years with an international organization
Experience in supervising staff
Good knowledge of MS Office (Word, Excel, Outlook, etc)
Excellent team player with good communication and reporting skills
Ability to work under pressure
Good command of English
Knowledge of BTC rules & regulations, and familiarity in working with government agencies will be an added advantage.
Offer:
Four years contract with a probation period of 3-months
Attractive package
Motivating environment
Application Instructions:
Submit your application letter, CV and copies of certificates to:
Resident Representative
Belgian Technical Cooperation
P.O. Box 23209, Dar es Salaam
representation.tan@btcctb.org